Checklist COJ - A New Day - Auld & White Constructors

Cover Letter 2 pages max 0/6 ▾

Signed by an authorized representative (preferably the president). Attach proof of signing authority if signed by anyone else.

Full legal name of the firm

Summary of the firm's interest in providing the services requested

Statement of the firm's understanding of the Construction Manager (CM) role

Address of the office conducting the CM services

List of corporate officers, partners, or owners with titles and addresses (chairman, CEO, president if publicly held)

Name(s) of person(s) duly authorized to make representations, with titles, addresses, phone, and email

TAB 1 — Firm Qualifications & Experience 4 pages max 0/9 ▾

Credentials: qualifications statement including firm size/staffing

At least 5 examples of recent, similar projects (type, size, complexity)

Photos or drawings for each example project (photo, schematic, final/current)

Confirmation project was awarded to and performed by your firm, with final cost

Subcontractor qualifications and relevant information

Litigation: convictions/fines for firm or principals in past 3 years

Litigation: construction project/contract litigation in past 3 years

Litigation: administrative proceedings in past 3 years

Litigation: arbitrations in past 3 years

TAB 2 — Personnel Qualifications & Experience 4 pages max 0/5 ▾

Previous construction experience and specific CM project details

Project name, location, contract delivery method, and description for each

Dates services performed

Color images

Initial and final construction costs, including change orders with explanations

TAB 3 — Project Staff & Availability 3 pages max 0/6 ▾

Staff hierarchy and organizational structure

Experience and availability of project staff

Resumes of proposed staff with licenses/certifications

Each key staff person's involvement (if any) on Tab 1 projects

References: client PM name, title, email, phone — specific to referenced project

Availability of PM and superintendent throughout contract term given funding fluctuations

TAB 4 — Approach & Methodology 3 pages max 0/7 ▾

Knowledge of local conditions, materials, and local labor availability

City of Jacksonville permitting process, local codes and ordinances

Scheduling approach and potential challenges

Project management, scheduling, and recordkeeping systems

Cost control, cost estimation, and quality control methods

Systems for communicating project progress with owners

Examples of past projects benefiting from these systems

TAB 5 — Proximity to Projects 1 page max 0/2 ▾

Geographic location of home or corporate office

If not in Northeast Florida, address of closest office

TAB 6 — Volume of Current & Prior Work (updated by Amendment 2) 15 points 0/4 ▾

Scoring is inverse: the higher the volume of fees reported, the lower the score. List only projects where your firm was the prime contractor — do not include fees paid to subcontractors.

Attachment A-1 completed: project description plus contract/amendment amounts for FY20/21, FY21/22, FY22/23, FY23/24, and FY24/25 (Oct 1–Sept 30 each year), with yearly totals

Includes all City of Jacksonville and Using Agency projects from the past 5 years where firm was prime contractor

If no work performed for these agencies in the past 5 years, state that clearly rather than leaving blank

Completed "2.3.6 Volume of Work Form.doc" attached

Buy American Preference (added by Amendment 1) Requirement 6 0/5 ▾

Per City Ordinance Section 126.114, preference is given to a responsive/responsible bidder offering American-made goods who is within 5% of the lowest responsive bidder. Requesting the preference is optional.

Select Yes or No: are you requesting the Buy American Preference?

If Yes: complete and attach the Buy American Preference Compliance Certificate (Section 126.701)

On the certificate: list each line item's country of origin, percent manufactured, percent produced, percent assembled, and percent total

Certificate signed by an authorized officer of the firm, dated, with company name and BID Project No.

Confirm at least 51% of items offered are manufactured, assembled, and/or produced in the United States (required only if requesting the preference)

Chapter 287.055 / Chapter 126 Acknowledgment (Amendment 2) Requirement 4 0/1 ▾

Selection of and contracting with a Design-Build firm under this RFP follows Section 287.055, Florida Statutes (Consultants' Competitive Negotiation Act), and Parts 2 & 7 of Chapter 126, Jacksonville Ordinance Code.

Acknowledge Requirement 4 in the City's eProcurement portal

Force Majeure, Notice of Delay, No Damages for Delay (Amendment 2) Requirement 5 0/3 ▾

Sole remedy for delay is a time extension — no damages claims permitted against the City. Notice deadlines are strict.

Acknowledge Requirement 5 in the City's eProcurement portal

Confirm internal process exists to issue delay notice within 10 calendar days if cause is known

Confirm internal process exists to issue delay notice within 5 calendar days of reasonably foreseeing a potential delay

Acknowledgments & Submission 0/4 ▾

Single file, searchable PDF format, containing all sections in order

Acknowledge: Federal Funding does not apply to this bid

Acknowledge Amendment 1 (AMD#1 — system correction; adds Buy American Preference requirement)

Acknowledge Amendment 2 (updates Requirements 4, 5, and 8)

RFQ 18038-26,2 — City of Jacksonville